Reservations and Guarantees
When a member desires to entertain a group of twenty-five or more guests or to sponsor an event for a non-member, the following will apply:
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The member should make every effort to contact the Club’s Banquet Director as soon a possible, prior to the planned event. Your request should state the purpose, date, time and anticipated number attending.
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When a member sponsors an event for a non-member the sponsoring member shall submit a request to the Board of Directors at least 60 days prior to the event and shall certify that they will accept financial responsibility for all charges incurred and for any damages that may occur.
- Following the approval of the date for private functions in excess of twenty five people, the event will be required to pay the following deposits to secure the date:
Luncheon/Day Events
25-99 people.....................................$
100 or more people............................$
Dinner/Evening Events
25-99 people......................................$
100 or more people.............................$
Member Function.....................15%
Sponsor Function....................18%
State and Local Sales Tax is also charged on the total of Food, Beverage and Service Charge.
Please Note: Any function where food is not provided will incur a set-up fee for the use of the room. Set Up Fee will be determined by type of event.
A guaranteed number of guests for each function are required 48 hours in advance. Although the guaranteed count cannot be reduced, it may be increased after the deadline. If the Club does not receive a firm guarantee 48 hours in advance, the approximate or last count received will constitute the guaranteed number.
Functions, which occur on a Monday or Tuesday, require notification of the guarantee by noon the previous Friday. Guarantees should be given to the Banquet Director or the Club’s Receptionist at (319) 752-2769. Charges will be assessed for the guaranteed number or actual attendance whichever is greater.
Beverages, Food, & Decorating
The State prohibits any alcoholic beverages brought in or taken from the Club’s premises. Burlington Golf Club has an extensive list of liquor, wines and beers and can provide a variety of styles of service. Special orders are available, but advance notification is required to insure proper delivery. No food or beverage items purchased outside the Club are permitted. Exceptions include special “theme” baked goods such a wedding cakes, birthday cakes, etc. with prior consent.
The Club will provide white table linen and white napkins at no extra charge. Colored or special linens are the set-up & financial responsibility of the customer.
Banquet facilities are rented for a maximum of 6-hour usage. There will be a charge of $100.00 for each additional hour requested.
Cake cutting services are available. We will cut the cake and place it back on the cake table. The cake can be served to your guests, a charge will apply; please see the Banquet Director for details. Extra cake can be taken, provided the customer supplies the containers.
The club is not responsible for the placement or the removal of any displays or materials placed in the Club for use during a private function. These displays must be removed from the premises no later than one hour after the end of the event, unless prior arrangements have been made with the Banquet Director. The Club accepts no responsibility for loss or damage occurring. To avoid damages to wallpaper, woodwork or paint, we do not allow any taping, tacking or the attachment of any posters, flyers, or any materials to walls, doors, ceilings without prior consent from the Banquet Director.
Menu Selection
If you are planning to entertain:
- 20 or less – You have the option of arranging a single menu or letting your guests order from a pre-selected Banquet Menu. When time is a factor, we always recommend a prearranged menu.
- 20-30 – You may select one entree item or order from a limited choice of entrees, up to four. This limited menu option could be specially designed for your event, based upon the menu choices available.
- 30-50 – You may select up to two entree items*.
- 50 or more – It is recommended that you select one entree item. In the event you wish to offer a choice to your guest, you may select up to two entree items*.
**There is a $1.00 per person additional charge for this option. This option also requires the host to notify the Club, not only the guaranteed number of guests, but the exact menu counts for each different entree 48 hours in advance.
To expedite the serving, we ask that you provide table cards to designate entree selections for each individual. Functions that have selected more than one entree will be charged for the guaranteed number of each entree, plus any additions to that guarantee. The Club will prepare your exact guarantee for each entree and will attempt to accommodate any changes during your function.
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